Administration
The administrative division of a police department serves as the backbone of organizational support, managing critical functions that enable the smooth operation of law enforcement agencies. Unlike the patrol and investigations divisions, which are directly involved in frontline policing, the administrative division focuses on internal operations, resource management, and strategic planning. The head administrator for the police department is the Chief of Police. Assisting the Chief of Police is a police Captain and civilian administrative assistant as well as six Lieutenants that are assigned to oversee the administrative functions, the investigative division, and all shifts of the patrol division. In addition to overseeing police department operations, the administrative division also is responsible for the organization and assignments of the four school crossing guards that work during the school year. A five member Police and Fire Commission is appointed by the village board to oversee the hiring and promotional process as well as certain disciplinary actions.
Key responsibilities of the administrative division include:
- Personnel Management: The administrative division oversees recruitment, hiring, training, and ongoing professional development for police personnel. This includes maintaining personnel records, managing promotions, and addressing employee concerns.
- Budget and Finance: Managing the department’s budget is a central function of the administrative division. This involves allocating funds for various operational needs, equipment purchases, training programs, and maintaining financial accountability.
- Policy Development: The administrative division is responsible for developing, updating, and disseminating departmental policies and procedures. This ensures that officers adhere to established guidelines and legal standards in their day-to-day activities.
- Internal Affairs: Internal Affairs, often housed within the administrative division, investigates complaints against department personnel. This ensures accountability, transparency, and ethical conduct within the police force.
- Facility Management: This division oversees the maintenance and security of police facilities, including headquarters, substations, and storage facilities. It manages logistical needs such as equipment storage, and vehicle maintenance.
- Technology and Information Systems: The administrative division is responsible for managing the department’s technological infrastructure, working directly with village IT staff. This includes maintaining databases, implementing new technologies, and ensuring that officers have access to the tools needed for efficient and effective policing.
- Records Management: Managing and maintaining accurate records is crucial for legal and administrative purposes. The administrative division oversees the proper documentation, storage, and retrieval of records related to arrests, incidents, and other police activities.
- Grant Management: Police departments often rely on grants to fund special projects, equipment purchases, and community programs. The administrative division is responsible for identifying available grants, preparing applications, and managing awarded funds.
- Legal Compliance: Ensuring that the police department operates within the bounds of the law is a key responsibility. The administrative division monitors legal compliance, conducts internal audits, and implements changes as needed to align with evolving legal standards.
The administrative division plays a vital role in ensuring that the police department operates efficiently, ethically, and in compliance with established regulations. Their work contributes to the overall effectiveness of the organization, supporting officers in their mission to protect and serve the community.
